Three Advantages to Going Digital

Look around your office. Is your receptionist’s desk covered in stacks of new patient forms? Do you have a room full of filing cabinets jam-packed with years of patient history folders? Is there a large postal bin full of incoming mail?

Now, imagine what your office would look like without all of that paper. Clutter-free, efficient and modern, perhaps?

Continuing to rely on paper documents in your dental practice certainly affects the appearance of your office and the amount of storage space you need. It also affects the image of your practice, which in turn affects patient attraction and retention.

What do new patients think when they see paper forms, stacks of mail and overstuffed file folders? “Disorganized, old-fashioned and wasteful” come to mind.

Going digital—transitioning your practice from paper to dental practice management software—obviously changes the appearance and image of your office. In addition, it offers you three competitive advantages over paper-based practices: your practice will be more organized, accurate and secure.


Digitizing your patient records, images, accounts and appointment calendars helps you quickly find the information you need to run your practice. Your data is accessible to your team by computer, tablet or smartphone in any room of your office.

With practice management software, digital files are easy to update and impossible to lose. Your patients can complete forms and update their personal information online at their own convenience. You can organize files your way and search electronically for any record you need.

Dental software helps your practice stay on schedule. It keeps track of your appointments, as well as which patients have been contacted and confirmed their appointments, and which patients have paid their bills. You can automatically send email and text appointment reminders. This saves time for your front -office team and keeps your phone lines open for new patient calls.


Going digital improves charting accuracy. You no longer have to deal with illegible handwriting or notes getting smeared. Digital forms replace handwritten notes with typed notes that are easy to read and faster to create.

Some dental software also lets you take voice-activated, hands-free notes while treating a patient. This way you’re not trying to write down notes while working on a patient’s mouth or relying on an assistant to correctly and legibly write them down for you.


Going digital makes it easier for your practice to comply with HIPAA’s data privacy and security regulations.

Dental software allows you to password-protect your digital files, keeping your patient health information secure and out of unauthorized hands. It also automatically and regularly backs up your patient data and office files. Dental software allows you to password-protect your digital files, keeping your patient health information out of unauthorized hands.

For more information on this topic, download the latest eBook from Dentrix at

Author: Dayna Johnson
Published: 04/30/2016
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