The Importance of a Hybrid Backup Solution

While the prospect of a flood or fire is a strong motivator for dental practitioners to back up their practice’s valuable data, there are more common dangers. Let’s look at two: human error and Cryptolocker Ransomware.

Human Error

Recognize any of these problems? When your staff gets busy, manual backups can sometimes slip through the cracks. Often, your staff’s experience with technology is limited. Sometimes data even gets deleted unintentionally. According to a 2016 survey by IT PRO, accidental deletion—not a catastrophic event—was the number one cause of data loss in an enterprise environment.

Cryptolocker Ransomware

Increasingly, dental practices are falling victim to ransomware viruses that “lock” files on local desktops and servers and make them unavailable until a ransom is paid. This is a rapidly growing and serious threat that doesn’t discriminate between big and small organizations. More than $209 million in ransomware payments were made in the first three months of 2016 in the US alone, versus the $25 million paid in all of 2015.

Fortunately, there are new approaches to data protection, so dental practitioners can be free from old and cumbersome data protection practices. In a space that’s been dominated by confusing and complex backup tools, tape backup systems and laborious offsite vaulting services, customers are increasingly searching for answers in the cloud. Cloud-based backup and data recovery tools make it easy to protect data locally and recover any version of data from anywhere at any time. Consider the following if you’re looking for the best next-generation cloud-based backup:

  1. On-Site Performance, Off-Site Assurance

    A hybrid of cloud and local backup is the ideal, because data in both places delivers protection regardless of network outages or local catastrophe. An effective hybrid backup solution stores recent copies of your data locally while retaining extended snapshots of data in the cloud, all at a lower price point than tape-based solutions.
  2. Real-Time File Access

    Hybrid backup provides file-level granularity with access from any Internet-connected device: a local backup appliance or a web browser. This provides access to files anytime, anywhere without the burden of an extensive or complex restoration process. Using low-cost cloud storage, your dental practice can retain an unlimited number of point-in-time data snapshots in the cloud, allowing you to go back eight weeks or even eight years to recover important data.
  3. Dedicated Encryption

    With recent events surrounding leading SaaS providers such as Apple, Microsoft and Facebook, encryption has become a hot topic. Security experts are always advising us to protect our data. It’s critical for dental organizations to safeguard their practice’s data using cloud services that offer personalized encryption.

    Dental practices also need to examine how data is secured locally in a third-party data center and in-flight across the network. Along with the additional security these provide, with dedicated encryption keys and passphrases, your practice will increase its ability to comply with HIPAA encryption guidelines.

In short, cloud-based data backup delivers protection, with a hybrid local/cloud solution as the best protection against accidental data deletion, ransomware and other disasters. Because there are so many backup services on the market, it’s important to fully research your options so you understand how to always keep your practice secure and operational.

For more information about TechCentral Protected Practice Solutions, visit our website or contact TechCentral today at 877.483.0382.

Author: Tom Hanks, Product Manager, Henry Schein TechCentral
Published: 06/30/2016
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